Weddings · Vehicle count
How many wedding cars
Count cars by the largest group leaving one place at one time: sedans carry 2 or 3, SUVs 6 and an Executive Sprinter 13.
Quick answer
Count wedding cars by the largest group traveling at the same time from the same place. Chauffeur Service NYC’s sedans carry 2 or 3, SUVs carry 6 and an Executive Sprinter carries 13. Count the couple, attendants, children and anyone working who needs a seat. Make a separate plan for guests leaving the reception.
Before booking wedding transportation, write each departure on its own line, with ceremony rides, reception rides and end-of-night returns listed separately for the planner.
Ceremony Cars
How many cars do we need for the ceremony?
A party of 6 can travel together in one Suburban or Escalade ESV if everyone leaves from the same address at the same time. Two people getting ready at different hotels and arriving separately need a different arrangement, even if the combined headcount fits a single sedan. Write each departure on its own line before choosing a vehicle.
| Simultaneous trip | Vehicle plan | Why it fits |
|---|---|---|
| Couple plus one witness | One S-Class / 7 Series | Three passenger places for a single departure |
| Couple plus four relatives | One Suburban or Escalade ESV | Six seats from one address to the ceremony |
| Eight attendants plus a photographer | One Executive Sprinter | Nine riders together, with space up to the thirteen-person passenger limit |
| Fourteen confirmed riders at one hotel | One Executive Sprinter and one sedan | Seats for up to fourteen across two vehicles |
| Three riders at each of two hotels | Two S-Class / 7 Series sedans if both parties must depart together | Each hotel gets its own pickup and contact |
Count seats again for the photo stop. A photographer who drives independently to the ceremony might join the wedding party afterward. Put that person in the photo-leg count, along with the garment bags, flowers and equipment moving to the reception. Tell dispatch about bulky pieces before settling on a class.
Who Rides
Who actually needs transportation?
Give the planner’s transport list 3 columns for ceremony rides, reception rides and end-of-night returns. Ask each person to choose the legs they intend to use and record the pickup address for each. RSVPs for dinner alone will overstate the number of seats you need if some guests will walk, drive or go straight to the reception.
A couple leaving for portraits may want their own car even when a shared SUV has two empty seats. A family member who plans to leave early needs an available return at that hour. For a two-venue event, tell the planner which car takes anyone working the ceremony and which person is responsible for collecting belongings before the last departure.
City Clerk
What changes for a Manhattan City Clerk wedding?
NYC’s City Clerk marriage ceremony guidance limits attendance to 6 people including the couple and witness, and requires at least one adult witness. That makes one six-seat SUV an option when everyone travels together. The Manhattan Marriage Bureau is at 141 Worth Street. Put that entrance address and the appointment time on the itinerary and give dispatch the separate location of any portraits or lunch.
Do the same exercise for the reception count. A six-person ceremony can become a dinner for twenty without all twenty people needing transportation from the bureau. If just eight riders continue from the lunch stop, plan that leg around eight and tell the driver who is staying behind. For quotes, start with wedding chauffeur service.
Rates
How are wedding cars priced?
Executive Sedan hourly service starts at $110 with a standard 3-hour minimum. A reserved hourly block includes waiting and unlimited stops within the booked hours. Parking is included in most cases; any parking fees are listed on your quote. The table gives hourly rates and the way to obtain a transfer fare for the actual hotel and venue.
| Vehicle class | Passengers / standard bags | Hourly rate | Hotel → wedding venue, one way |
|---|---|---|---|
| Executive Sedan | 2 / 2 | $110 | Enter addresses at booking |
| Executive SUV (Chevrolet Suburban) | 6 / 6 | $130 | Enter addresses at booking |
| Cadillac Escalade ESV | 6 / 6 | $150 | Enter addresses at booking |
| Mercedes-Benz S-Class / BMW 7 Series | 3 / 2 | $180 | Enter addresses at booking |
| Executive Sprinter | 13 / 14 | Quote on request | Quote on request |
| Jet Sprinter | 10 / 10 | Quote on request | Quote on request |
| Mercedes-Maybach | 2 / 2 | Quote on request | Quote on request |
| Rolls-Royce | 3 / 3 | Quote on request | Quote on request |
Ordinary hourly bookings have a 3-hour minimum. Executive Sprinter, Jet Sprinter, Mercedes-Maybach and Rolls-Royce: Quote on request: call (888) 883-8180 or request a quote online.
Two Suburbans reserved for three hours each total $780 at the ordinary hourly rate. One Suburban for three hours totals $390, but a single vehicle can only serve one group at a time. If the itinerary is on a major event day, the same 3-hour minimum applies; book a longer block to keep the cars for the whole event. Use the written quote for the required hours. Taxes, fees, tolls and congestion surcharges are included. Gratuity is separate.
Two Trips
Can one car make two trips?
Allow 1 full cycle for each extra pickup, from loading at the hotel to reaching the venue, unloading, returning to the hotel and loading again. Work backward from the latest time the second group needs to be inside. If both groups appear in photographs before the ceremony, two vehicles may remove an entire return journey from the schedule.
For separate evening departures, price an outbound and a return point-to-point car service booking. If you need the vehicle for photos, clothing changes and a reception transfer, compare hourly chauffeur service NYC. An hourly booking that runs past the reserved hours is billed in approved 30-minute increments at the class rate. Give dispatch the photo finish time and the final drop-off time.
Booking
How do I reserve wedding transportation?
List dates, addresses and the latest arrival time for each group. Include a mobile contact traveling in each vehicle.
Count people, bags and equipment for every leg. For a larger party, compare Executive Sprinter and Cadillac Escalade ESV capacities.
Request any child seats or wedding extras in writing. A requested “Just Married” sign, ribbons, champagne or red carpet is an extra item on the quote.
Give the accepted confirmation to the planner and the contacts assigned to each car. The chauffeur’s first name, phone, vehicle and plate go to the rider before pickup.
Questions & answers
Frequently asked questions
Does the couple need a separate getaway car?
Reserve a separate car if the couple leaves before or after everyone else, or heads to a different destination. Enter the end-of-night hotel address and name the person who can reach dispatch during speeches or photos.
Can twelve attendants and the couple use one van?
Fourteen people need multiple vehicles. The Executive Sprinter seats thirteen. A couple in a separate sedan and twelve attendants in a Sprinter can travel at the same time, each with a designated contact.
Does a child count toward capacity?
Every child counts as a passenger. Request infant, convertible or booster seats at $25 each in SUVs or Sprinters. Include age, weight, height and setup. Up to two seats can be added per booking.
How do we plan for a wheelchair user?
Call us to arrange a wheelchair-accessible Sprinter. Forty-eight hours’ notice helps us guarantee the vehicle. Give dispatch the traveler’s timing, equipment and entrance so their ride fits the ceremony schedule.
What if a guest changes their return time?
Call or email dispatch as soon as you know. For several return groups, give the guest the correct vehicle contact and confirmation. Review the cancellation policy before rearranging a multi-leg reservation.
How far ahead must we cancel for a full refund?
Group, event and multi-leg reservations qualify for a full refund when canceled at least 48 hours before pickup. Inside that window, refunds are at the company’s discretion. Notice is measured when the request is received.
24/7 dispatch
Book your wedding cars
Call (888) 883-8180 with the headcount for each departure or book your wedding cars.